Privacy policy

GP Soft Uk is aware that your privacy is essential to you and that you are concerned with how your personal information is used and shared online. We respect and protect the privacy of every individual who accesses this website, (“Our Site”), and will only collect and use personal data in the methods disclosed above, and in a manner that is consistent with Our duties and your rights under the law.

Please read this Privacy Notice thoroughly and take into account it. Your consent to Our Privacy Policy is presumed upon your first usage of Our Site. If you do not accept and agree to this Privacy Statement, you must immediately cease using Our Site.

Explanations and Definitions

The following terminology shall have the following meanings in this Policy:

  • “Account” refers to a necessary account to access and/or utilise specific sections and features of Our Site;
  • “Cookie” refers to a tiny text file that Our Site places on your computer or device when you access certain portions of Our Site or use certain features of Our Site. Detailed descriptions of the cookies used by Our Site are provided below;
  • The relevant sections of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
  • “personal data” refers to any information relating to an identifiable individual who may be directly or indirectly identified from such information. In this instance, it refers to the personal information you provide on Our Site. This definition shall integrate, where relevant, the terminology specified in EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
  • “We/Us/Our” refers to GP Soft Uk, a limited company and registered charity in England and Wales with company number 2887166 and charity number 1036232, respectively. Their registered office and principal commercial address is GP Soft Uk, Park Street, Shifnal, Shropshire, TF11 9NQ.

Information Regarding Us

Our Site is owned and administered by GP Soft Uk, a limited company and registered charity in England and Wales with registration numbers 423423 and 23423423, respectively. Their registered office and principal commercial address is GP Soft Uk, Park Street, Shifnal, Shropshire, TF11 9NQ.

Our Data Protection Officer is CJ Marshall, and he may be reached at [email protected], by phone at 01952 460119, or by letter at GP Soft Uk, Park St, Shifnal, Shropshire, TF11 9PY.

Please be advised that, as a result of the COVID-19 outbreak, we now have a shared office space and operate primarily from home using a hybrid approach. We cannot guarantee that postal correspondence will arrive on schedule. If you require an immediate answer, please contact us through email or telephone.

Our registration number at the Information Commissioners’ Office is 2134344.

What Does This Coverage Encompass?

This Privacy Statement solely relates to your usage of Our Website. Our Website may include external links. Please be aware that We have no control over how your data is collected, kept, or used by other websites, and We recommend that you review the privacy laws of any such sites before giving them with your information.

Legal Rights

You have the following rights under the GDPR as a data subject, which this Policy and Our use of personal data are intended to uphold:

  • The right to be informed about Our data collection and usage;
  • The right to view the personal information We maintain about you;
  • The right to rectify erroneous or incomplete personal data (please contact Us using the details given;
  • The right to be forgotten, i.e. the right to ask Us to remove any personal data We keep on you (We only retain your personal data for a limited period, but if you would want Us to delete it earlier, please contact And to use the supplied information;
  • The right to restrict (i.e. prohibit) your personal information from being processed;
  • The right to data portability (the capacity to request a copy of one’s personal data for reuse with another service or organisation);
  • The right to object to Our use of your personal information for specific purposes;
  • Regarding automated decision making and profiling, rights.

Which Data Are Collected?

We may collect any or all of the following personal and non-personal data, depending on how you use Our Site (please also see Our use of Cookies and Similar Technologies below):

  • Name;
  • Gender;
  • Age (in brackets);
  • Profession;
  • Electronic mail address; and
  • Contact details, such as an email address.

How are Your Data Used?

All personal information is handled and stored securely, for no longer than is required by the initial purpose(s) for which it was obtained. We will always comply with Our duties and protect your rights under the GDPR. For further information about security, see below.

Our use of your private information will always be legal, either because it is required for the fulfilment of a contract with you, because you have agreed to Our use of your personal data (e.g., by subscribing to emails), or because it is in Our legitimate interests. We may use your information for the following purposes:

  • Offering and administering your Account;
  • Providing and maintaining your site access;
  • Personalizing and customising your visit to Our Site;
  • Providing you with Our services (please notice that We need your personal information to enter into a contract with you);
  • Personalization and customization of Our services;
  • Responding to your emails;
  • You may unsubscribe at any moment by going into your account and clicking “unsubscribe”
  • By analysing how you use Our Site, we can continue to enhance Our Site and your user experience.

We may, with your consent and/or where authorised by law, use your data for marketing purposes, which may include contacting you through email with information about Our services. We will take all reasonable means to ensure that We adequately protect your rights and comply with Our duties under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003. We will not send you unwanted marketing materials or spam.

Third parties whose material appears on Our Website may employ third-party Cookies, as described in more detail below. Please read below for further information on how to manage Cookie settings.

Please note that We do not control the actions of these third parties, nor the data they collect and use, and we recommend that you review their privacy policies.

You may withdraw your permission to Our use of your personal information at any time and request that We remove it.

We only retain your personal information for as long as is required to fulfil the purpose(s) for which it was acquired. Therefore, data will be stored for the given durations (or its retention will be selected based on the following criteria):

Our data retention durations vary based on the kind and quantity of external communication received via our website.

  • Correspondence (General including email) Retained for legal and business inquiries on the subject matter of any email exchange. This type of communication is subject to the statute of limitations. 6 years
  • Client, Recipient Information General Client Data, for Example, from an External Web Contact FCC retains this organisation for policy research and external campaigning. Consent is secured from the source to use this type of data, and data that is no longer pertinent to current activity is removed upon request. The platform for crowdsourcing does let participants to reveal personal information in an anonymous fashion. The Data Protection Act mandates deletion when no longer required.

Where and how do we store your information?

We only retain your personal information for as long as We need to in order to use it, as outlined above, and/or as long as We have your consent to do so.

Your information will be held exclusively within the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein).

Data security is of the utmost importance to Us, and to protect your data We have taken the necessary precautions to preserve and secure information acquired through Our website.

Share We Your Data?

We shall not disclose any of your information to other parties for any reason.

In certain situations, We may be forced by law to disclose certain information, which may include your personal information, such as when We are involved in legal proceedings, complying with legal duties, a court order, or a government authority.

We may occasionally contract with third parties to provide you with products and services. These may involve payment processing, product delivery, search engine capabilities, marketing, and advertising. In rare instances, third parties may need exposure to all or a portion of your data. We will take all reasonable means to ensure that any of your data necessary for such a purpose is handled safely, securely, and in accordance with your rights, Our duties, and the obligations of the third party under the law.

What Will Happen If Our Company Is Sold?

We may periodically grow or contract Our company, which may include the sale and/or transfer of control over all or a portion of Our business. Your personal information, if pertinent to a portion of Our business that is being transferred, will be forwarded along with that portion, and the new owner or controlling party will be permitted, under the terms of this Privacy Statement, to use that information only for the same purposes for which it was originally collected by Us.

In the event that any of your data is to be transmitted in such a manner, you will be notified in advance. You will be offered the option to have your data destroyed or withheld from the new owner or controller when contacted.

How Can Your Data Be Managed?

In addition to your rights under the GDPR, you may be provided alternatives to restrict Our use of your data when you submit personal information via Our Site. Particularly, we strive to offer you with robust control over Our use of your data for direct marketing 

You may also desire to register with one or more of the following preference services available in the Uk: the Phone Preferences Services, the Corporate Telephone Choice Service, and the Mailing Preference Service. These may prevent you from getting unwanted advertising. Note, however, that these services will not prevent you from getting consented-to marketing messages.

Your Right to Refuse Disclosure

You may visit Our Site without revealing any personal information. To access all the services and functionalities on Our Site, you may be asked to provide or permit the collection of specific data.

You may restrict Our cookie usage. See the material listed below for further details.

How Do You Gain Access to Your Data?

You have the right to get a copy of your personal information kept by Us (where such data is held). We shall give any and all information in answer to your request free of charge, as required by the GDPR. Please contact Us at [email protected] or using the details shown below for additional information.

Our Use of Cookies

Our Website may install and access first-party Cookies on your computer or device. First-party Cookies are those inserted and used directly by Us. We utilise Cookies to simplify and enhance your use of Our Site, as well as to deliver and enhance Our services. We have carefully chosen these Cookies and undertaken measures to guarantee that your privacy and personal information are always secured and respected.

Using Our Site may also result in the installation of third-party Data on your computer device. Cookies placed by websites, services, or parties other than Us are third-party Cookies. On Our Site, third-party Cookies are utilised for advertising services. The remainder of this policy provides more information. These Cookies are not essential to the operation of Our Site, and your use and experience of Our Site will not suffer if you choose not to accept them.

Our website uses all cookies in compliance with the current Cookie Law.

Before any Cookies are installed on your computer or device, a bar seeking your approval will appear. By agreeing to the placement of Cookies, you enable Us to offer you with the best possible experience and service. You may, if you want, decline permission to the placement of Cookies; nevertheless, certain parts of Our Site may not operate as designed or at all.

Certain aspects of Our Site require cookies to work properly. According to Cookie Law, these Cookies are “strictly essential.” The following Cookies are listed. The placement of certain Cookies will not require your approval, but it is nevertheless vital that you are aware of them. You may still disable these Cookies by adjusting the settings of your internet browser as described below; but, Our Site may not function correctly if you do so. We have taken considerable effort to assure that accepting them will not compromise your privacy.

On your computer or device, the following first-party Cookies may be stored:

  • Purpose of the Cookie’s Name Strictly Necessary
  • Native to PHP, PHPSESSID enables websites to save serialised state data.
  • Cookies from the following third parties may also be stored on your computer or device:
  • _ga Google Analytics Used to differentiate users
  • Google Analytics _gid Used to differentiate users
  • _gat Google Analytics Utilized to limit request rate
    __cfduid Cloudflare Used to identify specific clients behind a shared IP address and apply client-specific security settings.

Our website uses Google’s analytics services. Website analytics refers to a collection of technologies used to gather and analyse anonymized use data, allowing us to gain a deeper understanding of how Our Site is utilised. This, in turn, allows Us to enhance Our Site and the services it provides. You are not required to let Us to use these Cookies; nevertheless, although Our use of them does not pose any risk to your privacy or the safety of your use of Our Site, it does help Us to constantly enhance Our Site, making it a more valuable and enjoyable experience for you.

In addition to the choices We give, you may enable or disable Cookies using your web browser. Additionally, the majority of web browsers allow you to disable either all cookies or merely third-party cookies. Most web browsers allow cookies by default, however this may be altered. Please reference the help section of your internet browser or the manual that came with your device for further information.

You may erase Cookies from your computer or device at any time; however, you may lose access to information that enables you to access Our Site more quickly and effectively, such as login and personalization settings.

If you are uncertain about how to alter your privacy settings, it is advised that you maintain your internet browser and operating system up-to-date and follow the help and instructions offered by the developer of your internet browser and the manufacturer of your computer or device.

Approaching Us

If you have any concerns concerning Our Site or this Privacy Statement, please contact Us through e-mail at [email protected], by phone at 01952 460119, or by letter at GP Soft Uk, Park St, Shifnal, Shropshire, TF11 9PY. Please ensure that your inquiry is explicit, especially if you are requesting details regarding the data We possess about you (as stated, above).

Alterations to Our Privacy Statement

This Privacy Statement may be modified from time to time (for example, if the law changes). Any modifications will be promptly posted on Our Site, and your acceptance of the Privacy Policy will be presumed upon your first use of Our Site following the modifications. We advise that you often check this page for updates.